General operation of the overview page
In this chapter, we will describe the different parts of a Craft CMS overview page. These parts are used in many different places in the Control Panel. Such as, in the Entries, Categories, Assets, User menu. The way how they operate is largely the same everywhere.
# Language & Site Selection
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Next to the title, you can find a button with the symbol of a globe. If you have a multilingual website or multisite, you can switch here between language or site.
# Filter by status
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You can apply filtering to display only the data of a certain status. For example, you can set a filter to only show all active pages.
Click on the button All. Various status filters appear in the dropdown menu. The options to choose are always different for each menu. Typically, green means live or active, orange is pending and red expired or discontinued. The transparent bullet shows pages that are disabled.
When you choose Drafts you get a view of all the items you are still editing. The Trashed option gives you a list of all deleted items.
Good to know is that you can also change the status in the detail page of an item. Furthermore, the name of the button always changes to the chosen, active status.
# Search & filtering
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Use the search bar at the top of the page to search for certain keywords. This allows you to find a number of items (if they exist) where those words are used. Choose filter All to search through all available items.
While searching, it is also possible to set additional filters. This can be useful when, for example, you want to search specifically within a date range or particular author. This option can be found under the slider symbol, displayed on the right side in the search bar.
Click on the Add a filter button, a list of possible filter options will now be displayed. Select a filter and click Apply.
It is possible to set multiple filters simultaneously.
The filteroption is in use when the slider symbol is colored dark gray.
# Sort & column view
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It is possible to sort column data by clicking the column title or with the button View along the right side of the search bar. This opens a window with two more buttons which gives you the ability to sort from small to large. With the help of Sort by you can also sort by title, date, etc.
When the sort button is colored dark gray this means that sorting is active.
Not all columns can be sorted by clicking on the column title.
# Column view
The View button also takes you to the column view settings. Check which column you want to be shown on the overview page. The order of columns can be changed by grabbing the four dots and dragging the item to a different position.
# Adding new content
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At the top right of the page, you can add new content with the red button New entry. Clicking this creates a new item in the section where you were at the last moment. With the arrow on the right side of this button, you can directly create an item in another section without having to navigate to this location first.
# Column & menu view
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Information of items are displayed in columns. Both the view of columns and the center menu can be customized when you need more information than the current view shows. This can only be set by the developer.
Ask your website’s developer to set up the view of the center menu and column for you.
# Editing existing content
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By clicking on the item title, you can edit the entry. More information on this subject can be found under chapter Entries.
# Set status
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The moment an item is checked on the overview page, the Set status button becomes active at the bottom right. This makes it possible to enable or disable one or more items simultaneously.
# Delete in bulk
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The moment an item is checked on the overview page, a cogwheel will appear in the lower right corner. It is possible to delete one or more items at once. If you check one item, you also get the option to view or edit the item.
Available actions may depend on the selected item type. These will not be further described here.
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The data from a view can be exported using the Export button at the bottom right of the page. This can be useful to make a backup or to import data into another system. Choose the export type and file format. If necessary you can enter a line count to limit the export. Click Export.
If you have a lot of content to export it can be useful to limit the export to 10 lines. This way you can quickly see what the first results will be.